Print Media Requests

Creative Services’ role is to create print and digital media for all departments within Student Affairs, keeping the Vice President informed of all departmental communications and upholding the brand integrity of the university. From strategically helping construct a message to framing it in eye-catching design, Creative Services’ skilled team partners with each department to help successfully tell their story.

Each department within Student Affairs is required to submit a print media request for all their promotional and marketing needs, including clothing that requires custom artwork (for example, tee shirts for a specific event such as Welcome Week).

Departments ordering staff clothing or giveaways only using the departmental logo and website may have a vendor set up an official proof, showing size, color, specifications. The official proof must be sent to Gretchen Cannon for approval prior to purchasing. These are the only items that may be created or set up by someone other than Creative Services.

Creative Services is not permitted to accept incoming jobs that do not adhere to the request process.

All services are available to only departments and units within the Division of Student Affairs at Georgia State University.

Print Media Requests Process:

  • All requests for printed media must be made at least five business weeks prior to the due in house date.
  • A separate form must be submitted for each request.
    Please note: If you are planning to use the same artwork on several items such as a flyer, poster, PDF for upload to social media or any additional items, it must be noted on the request form as each item is a separate file and requires the proper time allotment in the project schedule.
  • The request will not be accepted without edited content that has been signed by both the requester and their supervisor. The signatures are stating that the content has been edited and approved, and the requesting office will handle any and all changes to the content after this point. Because these projects are created with specialized software standard in the graphic design industry, and in most cases, custom fonts, it is likely that individual offices will not have the ability to edit the files.
  • Contact information including web address, phone number, office location and social media sites must be provided.
  • If your program receives any funding from the student activity fees, indicate that the Supported by Student Fees line must be included.
  • If students are being invited to attend a program or event, indicate that the ADA lines must be included.

Once the content is completed, if necessary, contact Gretchen Cannon to set up an initial meeting with a digital version of the content attached.
In certain cases, the projects are so large and far reaching that Public Relations requests that they create the projects with the cost being the responsibility of the requesting office.

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